Exhibits
Join APMA in the Lone Star state! The National takes place July 24–27 at the Gaylord Texan Resort and Convention Center, Dallas-Fort Worth. You won’t want to miss this celebration of the podiatric community. It offers attendees a powerhouse program featuring a variety of learning opportunities throughout the meeting.
Stake your claim in our newly redesigned exhibit hall—podEXPO—the epicenter for innovation and education on the latest in products and services. Share your insight and expertise with leaders who have buying power, and take advantage of limitless networking opportunities. We’ll celebrate the opening of our podEXPO with a podPARTY. We’ve added some surprises this year, so we hope you will be there.
Heighten your visibility through our dynamic exhibiting and sponsorship opportunities. Download the prospectus for more information about The National and other ways to engage with APMA.
Booths are sold in 10' x 10' units unless otherwise noted on the floorplan. Rates are listed below. Booth supplies (furnishings, electricity, etc.) are not included. See the Booths: What's Included section below for details.
- Aisle Standard: $3,205
- Aisle Premium: $3,325
- Corner Standard: 3,440
- Corner Premium: $4,100
- Premium Island (20' x 20'): $11,600
To purchase a booth:
- Access the floorplan and purchase your booth online. All credit card payments incur a 3-percent surcharge.
- Download the booth space application and return it to APMA with your payment. Be sure to view the floorplan to determine what booths remain available and list your choices on the booth space application.
ACH payment details are available upon request. Contact thenational@apma.org.
Cancellation of booth-space contracts must be submitted in writing or by email. The refund policy is as follows:
- Notice of cancellation by April 25, 2025: 25-percent refund
- Notice of cancellation after April 25, 2025: no refund
Important Links
Access these links for the following information:
Frequently Asked Questions
What is priority assignment?
The APMA Priority Point system is used to determine space assignment for all booth space requests received by December 13, 2024. This system develops a priority number for each exhibitor, based on the company’s support of APMA for the past three years, using the following criteria:
- Consecutive years exhibited with APMA
- Number of booths taken per year
- Advertising placed in APMA publications
- Support for APMA educational programs and other APMA initiatives
Is my booth furnished?
The booth comes equipped with piping, drape, and an identification sign. The booth fee does not include table, chairs, or any other furnishings. All booth floors must be finished (carpet, etc.). Booth supplies can be ordered at pre-show at the Expresso by GES site.
Can I get attendee data?
All exhibitors may order one complimentary set of data (PDF). Email addresses and phone numbers are not provided.
Can I send an email to attendees?
APMA does not sell email addresses. Exhibitors and sponsors may send an email to attendees via APMA’s approved distributor. Details are provided in the booth confirmation notice.
How can I advertise my participation in The National?
Visit the media kit for complete details about advertising in the meeting newspaper, the meeting app, or any of APMA’s print and digital publications.
How can I order badges?
Instructions are provided in the booth confirmation notice.
The badge quantity included in your booth fee is based on your booth size:
100 sq. ft: up to three badges
200–300 sq. ft: up to five badges
400 sq. ft: up to eight badges
Additional badges may be purchased at a cost of $75 each (plus 3-percent credit card surcharge).
How can I order lead retrieval equipment?
Lead retrieval services are available through American Tradeshow Services (ATS). Visit the Expresso by GES site for details.
Additional questions? Contact the exhibit hall manager.
podEXPO Schedule
Exhibitors are required to staff their booths in accordance with this schedule. Exhibitors that dismantle or begin to dismantle prior to 2:30 p.m. on Saturday, July 26, will be subject to an early-dismantle penalty of $500. Subsequent booth requests will not be accepted until the fine is paid.
Set Up
Wednesday, July 23
8 a.m.–5 p.m.
Thursday, July 24
8 a.m.–Noon
Note: all booth floors must be finished. If booth floor is not covered by 5 p.m. Wednesday, July 23, GES will install a standard color at exhibitor’s expense.
podEXPO Open
Thursday, July 24
4:00–6:00 p.m. (podPARTY)
Friday, July 25
9:30 a.m–2:00 p.m.
Saturday, July 26
9:30 a.m.–2:30 p.m.
Dismantle
Saturday, July 26
2:30–6:00 p.m.
Booths: What's Included
The booth fee includes the following:
- Booth structure: piping, drape, and company identification sign (excludes island booths)
- Company name, booth number, description and link on APMA website
- Company name, booth number, description and link in APMA Engage app
- Company name and booth number in meeting newspaper, The National Today (subject to publication deadlines)
- Complimentary registration and badges for booth personnel, based on booth size:
- 100 sq. ft: up to three badges
- 200–300 sq. ft: up to five badges
- 400 sq. ft: up to eight badges
- One complimentary set of pre- or post-meeting registrant data
- Complimentary lunch and refreshment breaks in exhibit hall, based on booth size:
- 100 sq. ft: four tickets (two per lunch break)
- 200–300 sq. ft: eight tickets (four per lunch break)
- 400 sq. ft: sixteen tickets (eight per lunch break)
- Complimentary basic ad in the APMA Buyers' Guide
All booth supplies (table, chairs, electricity, etc.), can be ordered at the Expresso by GES site.
Liability Insurance
All exhibitors must provide a show-compliant certificate of liability insurance (COI).
All exhibitors must supply a certificate of liability insurance (COI) no later than June 27, 2025. There are no exceptions. Exhibit hall access will not be granted to any company that does not provide a COI that meets show requirements.
You must carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. This insurance must be in force during the lease dates of the event July 23–26, 2025.
Your certificate must list APMA, 11400 Rockville Pike, Suite 220, Rockville, MD 20852 as the certificate holder.
The additional insureds must read as follows:
- American Podiatric Medical Association, its trustees, directors, officers and employees
- Gaylord Texan Resort & Convention Center, 1501 Gaylord Trail, Grapevine, TX 76051
- GES, 7000 Lindell Rd., Las Vegas, NV 89118
Proof of Workers Compensation insurance must be provided if it is required by your state.
APMA has requested Rainprotection to serve as its insurance management company. In addition to being able to provide exhibitors with insurance, Rainprotection will also collect and verify that all COI's, regardless of insurer, are verified for compliance. Submit your show-compliant COI to sales@rainprotection.net.
If you do not have insurance, or prefer not to use your own, you may purchase show-compliant insurance through Rainprotection. Pricing begins at $94 and may slightly increase based on your company's location. Full details are available here.
Hotel Information
Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, TX 76051
Exhibitors and sponsors who need hotel accommodations must book in the official APMA room block at the Gaylord. Any exhibitor or sponsor who violates this requirement will be charged a fee of $300.
A link that will allow you to secure a room within the APMA block and at the discounted price is included in the booth confirmation notice. The deadline to book your room is June 30.
Please be advised that the only way to book a room at the host hotel for The National is through the information provided by APMA. For your own protection, do not make reservations through any other housing provider or travel company. Reservations made other than through the information provided by APMA will be at your own risk. If you have been contacted by another company purporting to represent one of our host hotels or APMA, please report them at 301-581-9200 or thenational@apma.org.
Marketing Opportunities
You can optimize your exposure before, during, and after the meeting. Options include:
- Meeting sponsorship and branding opportunities
- Advertising in print and digital media
About APMA
Founded in 1912, the American Podiatric Medical Association (APMA), headquartered in Rockville, MD, is the leading resource for foot and ankle health information. Currently, the organization represents a vast majority of the estimated 18,000 podiatrists in the country.
In any given year, companies collaborate with APMA across all programs. Like you, these companies recognize APMA’s value in building brand awareness across the entire membership of the organization, and they embrace APMA’s mission to defend member podiatric physicians’ and surgeons’ ability to practice to the full extent of their education and training to best serve the public health
APMA provides you with numerous opportunities that will surely complement your marketing activity and provide increased exposure to your current and potential customers. Read more about corporate opportunities.
Questions? Contact thenational@apma.org.
