The National - Exhibits | APMA
The National - Exhibits

2020 APMA Annual Scientific Meeting Logo

Exhibit Hall at The NationalExhibitor registration for the APMA 2020 Annual Scientific Meeting (The National) is now open. The city often referred to as the Cradle of Liberty—Boston—will host The National at the Hynes Veterans Memorial Convention Center, July 23–26. The exhibit hall will be open July 23–25.

The National is one of the world’s largest gatherings for podiatric physicians and surgeons. It features scientific and practice management content encompassing virtually all aspects of foot and ankle care, and has become recognized as the podiatric medical profession’s premier event for continuing medical education.

Your participation as an exhibitor allows you to join the myriad of companies that showcase the latest technology, products, and services in the exhibit hall. You’ll interact face-to-face with an audience that has purchasing power, plus unparalleled authority and reach among patients.

To view the exhibit hall floor plan, and get complete details about exhibiting (and sponsorship), download the prospectus.

Access these links for the following information:

Important Deadlines for Exhibitors

Frequently Asked Questions

Exhibit Hall Schedule

Booth Rates

Liability Insurance

Hotel Information

Marketing Opportunities

About APMA

Important Deadlines for Exhibitors

January 10, 2020: Deadline for early-bird discount. All booth rates increase by 10 percent after the deadline.

June 19, 2020: Deadline for submission of certificate of liability insurance and badge names, and payment of booth balance.

Frequently Asked Questions

Where is the main entrance for the exhibit hall?
The exhibit hall floor plan is available on p. 14 of the prospectus. The hall is made up of two components: Hall C (left half of floor plan) and Hall D (right half of floor plan). Both halls have their own points of entry/exit, but attendees can navigate between the two without exiting either. Attendees headed to the hall will approach from the left.

Is my booth furnished?
The booth comes equipped with piping, drape, and an identification sign. All booth supplies can be ordered at the Expresso by GES site. A link to the site will be posted on this page in April 2020. Booth supply discounts will be available through Monday, June 29.

Can I get attendee data?
All exhibitors may order one complimentary set of data (labels or an Excel file). The data will be available June 22, 2020. The order form can be accessed through the exhibitor portal. Log-in details are provided in your booth confirmation notice.

Can I send an email to attendees?
Exhibitors and sponsors may send an email to attendees during the period June 22–July 31, 2020. The fee is $400/message ($300/message for corporate partners). APMA does not sell email addresses. Your promotional email is delivered on your behalf by APMA’s service provider. The order form can be accessed through the exhibitor portal. Log-in details are provided in your booth confirmation notice.

Is there Wi-Fi in the exhibit hall?
Free Wi-Fi is available throughout the convention center.

How much does it cost to advertise in the meeting program book?
Ad space in the program book is a benefit available to meeting sponsors only. It is not sold. Details about sponsorship (and grant) opportunities are available in the prospectus.

Complete details about advertising in the meeting newspaper, the meeting app, or any of APMA’s print and digital publications are available here.

How can I order badges?
Use the exhibitor portal to access your account, where you can add the names of your booth staff. The log-in details are provided in your booth confirmation notice.

How can I order lead retrieval equipment?
ExpoLogic is the official provider of lead retrieval services. Complete details and order information are available at the Expresso by GES site. A link to the site will be posted on this page in April 2020.

Additional questions? Contact the exhibit hall manager.

Exhibit Hall Schedule

Set Up

Tuesday, July 21 (20 x 20 only)
1:00–5:00 p.m.

Wednesday, July 22 (all)
8:00 a.m.–4:00 p.m

Thursday, July 23
8:00–11:00 a.m.

No exhibitors will be allowed to remain in the hall after 11:00 a.m. on Thursday, July 23. Exhibitors may enter the hall 30 minutes prior to its grand opening on Thursday.

Hall Open

Thursday, July 23
4:00–6:30 p.m.

Friday, July 24, and Saturday, July 25
9:30 a.m.–2:00 p.m.

Dismantle

Saturday, July 25
2:00–6:00 p.m.

Booth Rates

Booths are sold in 10' x 10' units and range in price from $2,650 to $3,400 through January 10, 2020. All rates increase by 10 percent after that date.

The booth fee includes the following:

  • Booth structure: piping, drape, and company identification sign (excludes island booths)
  • Company name, booth number, description and link on APMA website
  • Company name, booth number, description and link in meeting app
  • Company name and booth number in meeting program book and meeting newspaper (subject to publication deadlines)
  • Badges for booth personnel
  • One complimentary set of pre- or post-meeting registrant data (labels or Excel file)
  • Complimentary refreshment breaks in exhibit hall
  • Complimentary basic ad in the APMA Buyers' Guide

Booth supplies such as furnishings, electricity, etc. can be ordered at the Expresso by GES site. A link for the site will be posted on this page in April 2020. Booth supply discounts will be available through Monday, June 29.

Liability Insurance

All exhibitors must supply a certificate of liability insurance (COI) no later than Friday, June 19, 2020. There are no exceptions. Exhibit hall access will not be granted to any company that does not provide a COI that meets show requirements.

You must carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurence and $2,000,000 aggregate. This insurance must be in force during the lease dates of the event, July 21–27, 2020.

Your certificate must list APMA, 9312 Old Georgetown Rd., Bethesda, MD, as the certificate holder.

The additional insureds must read as follows:

  • American Podiatric Medical Association, its trustees, directors, officers and employees
  • Hynes Convention Center, 900 Boylston St., Boston, MA 02115
  • GES, 7000 Lindell Rd., Las Vegas, NV 89118

If the state in which you are domiciled requires you to carry Workers Compensation insurance, you must provide verification of that coverage.

APMA has requested that Rainprotection serve as its insurance management company, and you can include the cost of the company's compliant coverage with your booth space fee when you purchase your booth. The additional cost is just $84. Once it is purchased, you will no longer have to submit proof of show-compliant insurance. Additional details are available here

Rainprotection is also collecting and verifying that all insurance certificates, regardless of the insurer, are verified for compliance. If you have your own insurance, you must submit documentation to sales@rainprotection.net.

Hotel Information

APMA has room blocks at the following hotels: Sheraton Boston Hotel, and Boston Marriott Copley Place.Visit the meeting homepage in February 2020 for full details, and to make your housing arrangements.

You should only use the information provided by APMA for your hotel arrangements. Booking through any other source may result in significant personal inconvenience and financial loss.

Marketing Opportunities

Optimize your exposure during and after the meeting.

  • Become a meeting sponsor. Download the prospectus for details.
  • Advertise in the meeting newspaper, The National Today, the meeting app, or other meeting-specific materials. Advertising opportunities are also available in additional print and digital media. Get complete advertising information here.
  • Send a digital promotion to meeting attendees. Contact the exhibit hall manager for details.
  • Order your complimentary set of pre- or post-meeting registrant data to contact attendees before or after the meeting.

About APMA

APMA's membership consists of the majority of podiatrists in the US (over 80 percent). We are proud to count over 200 companies as our collaborators in any given year across all programs. Like you, these companies recognize APMA’s value in building brand awareness across the entire membership of the organization, and they embrace APMA’s mission to advance and advocate for the specialty of podiatric medicine and surgery for the benefit of its members and the health of the public.

APMA provides you with numerous opportunities that will surely complement your marketing activity and provide increased exposure to your current and potential customers. Read more about corporate partnership opportunities.

Questions? Contact thenational@apma.org.

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